Vendor Participation Requirements

Location: Brookdale Community College Warner Student Life Center – Navesink Rooms 765 Newman Springs Road, Lincroft, NJ

Campus Map: https://map.concept3d.com/?id=2040#!ct/65516,74250,74256,79903,83569,85929?s/

To be considered for participation, vendors must meet the following requirements:

1. Legality & Compliance
All vendors must be legally registered and in full compliance with local, state, and federal regulations. Vendor information may be requested by the New Jersey State Division of Taxation. A valid business license or tax identification number is required. Vendor agrees to indemnify and hold harmless Brookdale Community College and event organizers from any claims, damages, or liabilities arising from vendor participation.
2. Vendor Fees
Vendor fees must be paid in full at the time of application. Fees will be refunded if an application is not accepted.
3. Quality & Uniqueness
Products or services must be of high quality. The Expo aims to offer attendees a diverse range of business‑related resources and information. To maintain variety, limits may be placed on the number of vendors offering similar services. If you are interested in exclusivity, please contact us.
4. Appropriateness
Products and services must align with the values and theme of the Expo. Applications may be declined if offerings are inappropriate, controversial, or inconsistent with the event’s mission.
5. Vendor Space & Needs
Brookdale provides a 2’ x 5’ table and two chairs for promotional materials and giveaways. Vendors must clearly state any additional needs, including electrical outlets, extension cords, Wi‑Fi access, and on‑site AV support

6. Room Access & Setup
Setup begins at 12:00 PM. All vendors must exit the building by 8:00 PM.
7. Load‑In Instructions
Vendors should park in Lot P7 and follow the path to the lower level of the Warner Student Life Center, then take the elevator to the main floor. Please bring your own wagon or cart to transport materials.
8. Emergency Procedures
Emergency instructions are posted on the walls throughout the facility.
9. Vendor Responsibilities
Vendors must follow all guidelines provided by event organizers and Brookdale Community College. All trash, debris, and product waste must be disposed of properly.
10. Professional Conduct
Vendors are expected to maintain professionalism at all times, including punctuality, appropriate attire, and respectful behavior toward staff and attendees. Discriminatory or offensive language or behavior is strictly prohibited.
11. Safety Standards
All products must comply with relevant safety regulations. Vendors must cooperate with any compliance monitoring activities.
12. Non‑Compliance
Failure to follow these rules may result in termination of the vendor contract and exclusion from future events. Serious violations may be reported to the appropriate authorities.